Part-Time Executive Assistant / Office Operations

Administrative, Support & Clerical

 

Executive Assistant to the Owner (Part-Time, Hybrid)

Location: Independence, MO
Compensation: $20–22/hour (W-2)
Time Commitment: Approximately 15 hours per week, with growth potential

An established professional services firm in Independence, Missouri is seeking a Part-Time Executive Assistant to the Owner to support day-to-day coordination and executive support as the firm continues to grow.

This role is intended to serve as a foundational hire, helping create consistency, follow-through, and structure across both professional and operational priorities. While part-time initially, the position is designed to expand in scope and responsibility over time as the firm grows.

Role Overview

This is not a clerical or task-only administrative position. The Executive Assistant works closely with the Owner to manage logistics, communication, and priorities so that work is executed smoothly and attention remains focused where it is most needed.

Initially, the role will focus on executive support and daily coordination. Over time, as trust and rhythm are established, responsibilities are expected to broaden into more proactive operational ownership.

Schedule & Work Environment

The schedule is predictable, with flexibility for family obligations when needed, as long as responsibilities are owned and communication is clear. The role is primarily in person, with limited flexibility to work remotely when appropriate.

Scope of Responsibility

Responsibilities may include, but are not limited to:

  • Managing executive communications, inbox triage, and follow-through

  • Serving as the first point of contact for clients, vendors, and visitors

  • Coordinating schedules, meetings, travel, and professional commitments

  • Handling logistics independently to reduce interruptions and delays

  • Supporting light personal logistics when appropriate (e.g., reminders, ordering, coordination)

  • Overseeing office environment details such as supplies, refreshments, plants, and light hospitality

  • Maintaining a polished, welcoming office experience for clients and guests

  • Identifying opportunities to improve organization, flow, and consistency over time

The ideal candidate enjoys thinking one step ahead and takes pride in ensuring work moves forward smoothly and reliably.

Ideal Candidate

  • Highly organized, dependable, and discreet

  • Comfortable exercising judgment and taking initiative within clear priorities

  • Enjoys ownership, follow-through, and closing loops without micromanagement

  • Professional, calm, and client-facing by nature

  • Interested in a long-term role that can grow as the firm grows

Why This Role

The firm believes strong executive support is essential to delivering consistent, high-quality service. This role is intentionally structured to reduce friction, support focus, and build a reliable operational foundation. As the firm expands, the position may increase in hours and evolve into broader operational responsibility.

Compensation & Growth

  • $20–22/hour, W-2

  • Opportunity to increase hours after an initial period

  • Potential path to full-time employment and expanded operational scope

Application Instructions

Interested candidates should submit a resume and availability, along with a brief response to the following:

When you don’t have clear instructions, how do you decide what needs to be done first? Please give an example.

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